Products › Task & Productivity Manager

Your meetings create work.
The Task & Productivity Manager makes sure it gets done.

From conversation to done

Paste the meeting notes and Talxa finds every commitment — creates the task, matches the owner to a real teammate, sets the date — then tells you next week whether it landed.

Book a demo See the loop

Free during beta. No credit card.

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Meeting notes in, assigned work out, and the ledger a week later.

Paste the meeting.
Get the plan.

Most work is decided in a conversation and lost on the way to getting done. One click over your notes writes the summary and pulls out every commitment as a structured action item — owner, date and priority — ready to become real tasks.

The owner is a real person, not a name in text. Talxa matches each commitment to an actual workspace member, and parses "by Thursday" or "end of next week" against today's date.
Convert one, or all of them at once. Because the note is linked to a project, every task lands in that project rather than floating loose.
Nothing gets converted twice. Converting writes the task id back onto the action item, so it shows an Added badge and cannot be duplicated by an eager second click.
Then Talxa keeps working. It has eight tools and runs a multi-step loop, so it can look something up and act on what it found — create, reschedule, complete, bulk-complete, or answer a question from your real tasks rather than guessing.
It cannot reach past you. Every tool runs as the requesting user, inside their workspace, restricted to what their role can see, and subject to the same dependency and approval gates as a manual edit.

Action items — Tuesday delivery standup

PRRewrite the onboarding email sequence
Priya · due Thu 10 Sep · HighAdded

KLConfirm the vendor renewal date
Kevin · due Fri 11 Sep · MediumConvert

ARDraft the rollback plan before deploy
Aisyah · due Mon 14 Sep · HighConvert

?Chase the design review
no owner matched — assign manuallyNeeds owner

An owner and a due date makes it a commitment — the unit the ledger measures

From a sentence in a room
to kept, late or missed.

Five stages, and the last one happens whether anyone looks or not. Nobody has to remember what was promised.

Paste notes

one click

Owner & date

matched

On the board

in a project

Gates check

blocks & sign-off

Ledger

What the Task & Productivity Manager does

Approvals and sign-off gates+

An approval request attaches to a task and gates it: while one is pending, or its latest decision is a rejection, the task cannot move to In Progress or Complete. Five kinds — general, budget, scope change, release or deploy, and proof of concept — and four modes: one named approver, sequential where only the current person can act, parallel where everyone must approve, or parallel where the first approval closes it. Workspace rules automate the raising: define a condition and an approver, and any matching task raises its own approval the moment somebody advances it. There is an inbox of everything you can decide right now, and a delegate approver on each profile so a bottleneck can nominate a stand-in.

Dependencies that actually block+

Mark what blocks what, and a task with unfinished blockers cannot move to In Progress or Complete — with the refusal naming exactly what is in the way. Both the dependency check and the approval gate are single shared functions called by every route: the board drag, the edit form, a status update, the mobile app and Talxa itself. So the enforcement is real rather than cosmetic; you cannot get around it by picking a different door.

Workload weighted by effort, not ticket count+

Every task carries a weight from the work it actually represents — its estimated hours where set, otherwise derived from how much structure it carries, then multiplied by priority and discounted by progress, so a task at 80% counts for a fifth of its weight. Summed across someone's open work, with overdue work counting twice toward strain, that produces a band: light, balanced, heavy or overloaded. The same computation drives the dashboard gauge, the per-person report, the team report and the mobile home screen, so the number never disagrees with itself.

The ledger — kept, late or missed+

Any task with both an owner and a due date is a commitment, and the ledger classifies each one from the task's status history rather than today's date — so something completed on time three weeks ago still reads as kept. Per-person scorecards show the kept, late and missed split with an on-time rate, and are deliberately ranked weakest first, so risk surfaces without anyone going looking for it. It counts top-level tasks only, so subtasks do not double-count.

Boards, lists, a planner, and real depth on a task+

A kanban board with drag-and-drop across four statuses, a dense sortable list with overdue rows in red, and a month planner where dragging a task to another day reschedules it and notifies the owner. Filters combine and the resulting URL is bookmarkable, so a filtered team view is a link. Underneath each task: subtasks with roll-up, checklists, threaded comments, time tracking against an estimate, attachments, custom fields, colour-coded labels, recurring schedules that spawn the next occurrence on completion, reminders, per-person sharing, and an append-only activity log — which is what the ledger reads to know when something was finished.

Reports, and a briefing that names three things+

Progress broken down over a date range by project and by person, with hours logged, completion and overdue counts — plus an on-demand AI narrative giving a verdict, highlights, risks and recommendations. The narrative and the on-screen numbers are produced by the same helper per scope, so it cannot contradict the table above it. Summaries can be emailed daily, weekly or monthly. And each morning the dashboard names what is overdue, what is due today and what is in flight.

The gate is one door,
not a sign on the wall.

Three properties that hold because of how the code is shaped, not because of a rule somebody is asked to follow.

One choke point, every route

The dependency check and the approval gate are single shared functions. The board drag, the edit form, a status update, the mobile app and the AI all call them — so there is no path that quietly skips the check.

The AI cannot outrank you

Every one of Talxa's eight tools runs as the requesting user, inside their workspace, limited to what their role can already see, and subject to the same gates as a manual edit. Its changes land in the activity log like anyone else's.

The narrative cannot contradict the numbers

The AI report commentary and the figures on screen come from the same helper function per scope. It is a structural guarantee rather than an instruction in a prompt asking the model to be accurate.

And what it does not do. Android only — there is no iOS app, and the mobile app is a deliberate subset of the web rather than all of it, so approvals, reports, the ledger, team management and settings are web-only. Nothing listens to a call: there is no recording or transcription, you paste the text. Sign-in is email and password — no Google or single sign-on — and there is no email verification on signup. Status and priority sets are fixed rather than user-defined. There is no bulk importer yet. Email, Slack, GitHub and WhatsApp all work but stay inert until someone sets the credential, so a fresh instance shows them as absent rather than broken. And the Task & Productivity Manager is free during beta — there are no plans, seats or metering in the product at all.

Intelligent Note TakerMeeting intelligence — live transcript, an instant recap, and a commitment tracker of its own. Business Management SystemFive lanes, one chain of records — quotation, order, delivery, invoice, collected.

Frequently asked questions

How does the Task & Productivity Manager turn meeting notes into assigned tasks?+

You paste the text of your meeting notes and one click writes a summary and pulls out every commitment as a structured action item with an owner, a date and a priority, ready to become real tasks. Owners are matched to real teammates; where no owner matches, the item is flagged for you to assign manually.

Does it record or transcribe my meetings, and how do people sign in?+

No. Nothing listens to a call — there is no recording or transcription; you paste the text yourself. Sign-in is email and password only (no Google or single sign-on, and no email verification on signup); status and priority sets are fixed rather than user-defined, and there is no bulk importer yet.

Can a task be held for sign-off before it moves forward, and who approves it?+

Yes. An approval request attaches to a task and gates it: while it is pending, or its latest decision is a rejection, the task cannot move to In Progress or Complete. There are five kinds of approval (general, budget, scope change, release or deploy, and proof of concept) and four modes: one named approver, sequential where only the current person can act, parallel where everyone must approve, or parallel where the first approval closes it.

How does it track whether people actually delivered what they committed to?+

Any task with both an owner and a due date counts as a commitment, and the ledger classifies each one as kept, late or missed from the task's status history rather than today's date, so a task completed on time three weeks ago still reads as kept. Per-person scorecards show the kept, late and missed split with an on-time rate.

How does it measure team workload, if not by counting tickets?+

Each task gets a weight from its estimated hours where set (otherwise derived from how much structure it carries), multiplied by priority and discounted by progress, so a task at 80% counts for a fifth of its weight. Summed across a person's open work, with overdue work counting twice, this produces a band: light, balanced, heavy or overloaded.

Is there a mobile app, and can I do everything from my phone?+

There is an Android app only; there is no iOS app. The mobile app is a deliberate subset of the web version, so approvals, reports, the ledger, team management and settings are web-only.

Published 9 September 2026 · Updated 9 September 2026 · Written by the TalbotIQ team

Your meetings create work.The Task & Productivity Manager makes sure it gets done.

Paste the meeting.Get the plan.